What is an online meeting?
Online meetings can vary from simple check-ins to make sure teams are on track to hit targets to inter-departmental discussions of larger business strategy. They work much in the same way as a face-to-face meeting, only an online meeting utilises video conferencing technology.
Although you may be used to hosting regular meetings in the office, an online meeting can quickly become derailed if they’re not led by an experienced facilitator.
Our successful Online Meetings Course consists of two 90-minute online sessions and is ideal for anyone who wants to run engaging and worthwhile online meetings.
The syllabus for the course is as follows:
Welcome and Session Intro
- A short introduction to the module to set the objectives; confirm expectations and ensure all are familiar with using the online tools to communicate and interact in session.
Challenges of Online Meetings
- Open discussion utilising whiteboard and other communication methods to review the current challenges of the online environment for meetings. (Prior to this online interactive module, you will be encouraged to complete a short online survey with the intention of capturing concerns; issues and challenges around Online Meetings – this information will be used to steer the agenda with the aim to ensure everyone’s concerns and issues are addressed during the event)
Preparing Your Meeting Presentation Materials
- It is essential to ensure that your online meeting materials are designed in a way to engage and not simply slides full of text. So before reviewing how to design materials that will maintain interest, we will explore the reasons why people switch off in online meetings.
Opening Your Online Meeting
- The opening of your online meeting is your first opportunity to capture attention and generate interest and so we explore what actions you can take which make a difference. For example, how and when should you greet your attendees – as they join the meeting or as the meetings starts? This is just one small element which makes a big difference.
- How do you maintain engagement when you cannot see your audience? This segment explores why it is more difficult to keep people engaged online and what you can do about it in terms of introducing interactive opportunities and how to use your voice to help generate interest and help maintain engagement. You will also explore steps to take if you feel an audience member is not engaged and may be multi-tasking.
Using Web Conferencing to Engage
- There are some great features available to help maintain engagement and interest in your online meetings which are explored in this segment. Consider for a moment, do you set up your meetings fully in advance and ensure you have the correct session settings for your event so that you feel in control from a technical perspective? Are you familiar with introducing Polls and Whiteboards to gather feedback and aid engagement? Do you know how to chat privately with meeting attendees or to remove a person from the meeting if needed? Do you have control of the audio in your meetings or, does the meeting run out of control with people talking over each other and background noise a disruption. What text chat settings are you allowing in your session?
Closing Your Meeting
- The close of your online meeting is equally as important as the opening. We will cover how to structure the close of your online meeting professionally.
Get expert help
In partnership with The Learning and Performance Institute, we provide bespoke, expert services to convert your classroom courses to work perfectly in the live online environment.
We have extensive experience in both face-to-face and virtual classrooms, having facilitated thousands of live online events, up-skilled tens of thousands of learners across the world, offering industry-recognised professional certifications.
Simply fill in our contact form to get in touch with our experts and discuss your needs.